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FACILITIES PLANNER

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WEST CONTRA COSTA UNIFIED SCHOOL DISTRICT Published: 02/09/2017
Location
Richmond
Job Type
Years of Experience
2-5 Years

Description

WEST CONTRA COSTA UNIFIED SCHOOL DISTRICT

FACILITIES PLANNER

PRIMARY FUNCTIONS:

Under supervision, responsible for facility planning, which includes both short and long-range plans as they relate to school facilities and the district’s facilities master plan; assists the Facilities, Operations and Construction (FOC) department with the coordination, implementation, documentation and monitoring of all facilities projects and development/monitoring of project budgets; responsible for the identification of and application for all available local, state and federal funding, grants and collaboration opportunities; maintains cooperative relationships with local, state and federal agencies, consultants, vendors, contractors, community groups and district employees; and performs other related duties as assigned.

MAJOR DUTIES AND RESPONSIBILITIES:

 Develops, monitors, maintains, and updates the District’s Facilities Master Plan, Joint Use Agreements and Facilities Use Agreements.

 Creates, develops, maintains, modifies and updates the District’s Educational Specifications.

 Updates facility utilization inventories, school capacity data and other applicable facility data.

 Initiates, analyzes, evaluates and makes recommendations of impacts and potential impacts of required environmental reviews.

 Supports new and continuing academic initiatives through facility planning activities.

 Monitors, reviews and evaluates collection of documentation, data and required reporting as they relate to developer fees and mitigation agreements to ensure issuance of exemptions and certificates of compliance.

 Identifies and recommends options to balance student growth/declines throughout the district, which includes attendance boundary adjustments.

 Collaborates with consultants and other resources to identify and develop funding resources for school facilities to prepare State Building Program applications and required forms.

 Assists, supports and makes recommendations to the FOC department based on analysis, evaluation and acquisition and/or disposition of school sites.

 Liaises, collaborates and coordinates with architects, consultants, construction and project managers, contractors, inspectors, engineers, federal, state and local agencies involved with the planning, design and construction of school building projects.

 Plans, evaluates, processes, designs and develops bid documents for facility construction, reconstruction, and modernization projects.

 Develops, monitors and evaluates project budgets, expenditures, revenue projections and financial statements.

 Prepares resolutions, board précis, board policies, administrative regulations and required supporting documentation for Board review/action.

 

 Monitors, analyzes and makes recommendations regarding school facilities legislation and regulations governing State School Building Programs.

 Schedules, monitors and updates documentation of facilities projects to accurately reflect status and plans of district FOC projects.

 Identifies, develops and implements short and long-term plans to meet departmental needs and priorities.

 Attends and conducts a variety of meetings, conferences and training sessions related to assigned functions, which may include assigned personnel.

 Collects, analyzes and presents complex technical data, orally and in writing, for the purpose of identifying problems, evaluating alternative solutions, preparing recommendations and increasing efficiency and effectiveness of the district’s FOC department.

 Researches information from a variety of sources for the purpose of providing infor mation for recommendations and decision making.

 Attends meetings as assigned for the purpose of conveying and/or receiving information.

 Trains, directs, guides, coaches, evaluates, supports and disciplines assigned staff.

 Attends training workshops and professional development as directed.

 Performs other related duties as required.

QUALIFICATIONS:

Knowledge of:

California Office of Public School Construction and Leroy Greene State School Facilities Program.

 Governmental accounting and school facility financing.

 State school construction programs.

 Computerized records management systems and applications.

 Cost/benefit analysis, cost estimating, scheduling, construction management, coordination, bidding and contracts.

 Construction management, construction methods and project management.

 Laws, regulations, codes, requirements, materials, techniques and costs related to construction and building maintenance.

 Site surveys, needs assessments and ability to prioritize projects and escalated requests.

 Public bid processes as it related to education.

 Storm water pollution prevention plans, laws, regulations, methods, policies and procedures.

 Budgeting methods and practices for a public school district.

 Working cooperatively, efficiently and effectively with internal district departments and outside organizations.

 Applicable sections of California Education Code and other applicable laws, cases and precedents as it relates to contracts, construction and other related fields.

 Techniques of supervision, training, coaching, conflict resolution and motivation of employees.

 Effective oral and written communication skills.

 School and district policies, rules and regulations.

Ability to:

Analyze problems and recommend effective solutions.

 Create, develop, modify, implement and monitor procedures, training and resolutions.

 Maintain cooperative working relationships with consultants, professional experts, district staff and other internal/external stakeholders.

 Complete multiple priorities with short deadlines.

 Conduct and participate in meetings, conferences, professional development and other trainings.

 Compile data to prepare reports.

 Develop, plan, and implement short and long term goals and objectives by analyzing and interpreting data in relation to current and future operational and maintenance requirements.

 Analyze and interpret technical materials, blueprints, shop drawing, sketches and problems to develop efficient and effective courses of action.

 Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.

 Work effectively and efficiently without close supervision.

 Supervise and direct the work of others.

 Understand and carry out verbal and written directions.

 Read, write and speak English with sufficient comprehension to perform duties accurately and competently.

 Train, work effectively and work cooperatively with individuals from diverse backgrounds.

 Communicate positively and effectively, orally and in writing, with district staff, students and various community partners.

EDUCATION AND EXPERIENCE:

Education:

Bachelor’s Degree from an accredited college or university in Facilities Planning, Architecture, Engineering or a closely related field.

Experience:

Four (4) years of increasingly responsible and successful experience in facility planning, governmental accounting, construction or related experience, preferably in a school district or other public entity.

 Demonstrated project management skills and abilities.

 Demonstrated high level of successful customer service with public.

Licenses or Certificates Needed:

Possession of a valid California Driver’s License. Candidates must provide (and maintain) official motor vehicle driving record, and proof of compliance with district safe driving standards.

PHYSICAL EFFORT / WORK ENVIRONMENT:

Environment:

Based on workload, extensive outdoor exposure and indoor office.

 Office setting with phones, computer work, customer contact, drop-ins and other communications.

 Exposure to noise, dust, fume levels will vary based on project.

Physical Abilities:

Employees in this position must have/be able to:

 Observe safe lifting and carrying practices.

 Walk, climb, stand, stoop, lift and carry sufficient to perform tasks.

 Hear and understand speech at normal levels and on the telephone with/without assistive devices.

 See, hear and speak with/without assistive devices sufficient to communicate effectively with others.

 Bend at the waist.

 Work with hazard or chemical based materials.

 Reach overhead, above the shoulders and horizontally; grasp.

 Sit for extended periods of time with intermittent walking.

 Dexterity of hands and fingers to use keyboard and office equipment.

 Drive and travel to various work and school sites.

 Occasionally lift and carry up to fifty (50) pounds for short distances.

SALARY:

Schedule: Management

Salary Range: Index .90

Approved by the Human Resources Department

Approved by the Board of Education: December 7, 2016.